Governance

The Co-op Difference

Cooperative governance is democracy in action. Elected democratically from the ownership, the Board of Directors guides the vision of the co-op, enabling all owners to have a say in how the co-op is run. The Grain Train's Board consists of five to nine directors who each serve three-year terms. The Board is responsible for protecting owners' assets by ensuring that the co-op is fiscally sound and viable. They establish and monitor the co-op’s governance policies, and hire, monitor, and evaluate the General Manager. Interested in serving on the Board in the future? Please read the Prospective Directors' Handbook for more information about eligibility, the application process, and what it means to serve on the Grain Train's Board.

 
Board meetings are held at the Grain Train's administrative offices, 316 1/2 East Mitchell St. with the option of joining remotely via Microsoft Teams.
Please let us know at board@graintrain.coop if you plan to attend a meeting remotely.

 

Meeting ID: 265 224 450 500
Passcode: vjPHJm

 

Approximately 5 minutes is allocated at the beginning of each meeting for Open Owner Forum, during which owner input is welcomed.
We ask that visitors remain silent for the remainder of the meeting.

 

Next Meeting Date: Tuesday, May 21, 2024

Next Meeting's Agenda

 

To contact the Board of Directors outside of a Board Meeting, please email board@graintrain.coop

 

 

Policy Governance

The Grain Train Board operates using the Policy Governance model, which was developed to allow Boards to maintain accountability for organizational performance while focusing on providing visionary leadership around our 'big-picture' mission. With this model, there are four different categories of board policies, and all board policies must fall into one of these categories:
  1. Ends (the intended results for the customers): Ends policies all deal with ends, while all other categories of board policies deal with means.
  2. Executive Limitations (the limitations put on the General Manager): Executive limitations policies all deal with means, but they are written in the negative, telling what means the General Manager shall not use, instead of what means the General Manager shall use to accomplish the organizational goals (this avoids the two extremes of “micro-managing” and “rubber-stamping”).
  3. Board-Staff Relationships (how the board will interact with the General Manager): Board-Staff relationship policies all deal with means that the Board will use to interact with the Staff through the General Manager.
  4. Governance Process (how the board will govern itself): Governance Process policies all deal with means that the Board will use to govern and monitor itself throughout the year.

You can find the full Policy Register adopted by the Grain Train's Board here.

 

Bylaws 

The Grain Train's owners delegate authority to the Board of Directors with a set of Bylaws, which explain the fundamental rights and responsibilities of both the owners and the board. 

 

 

Board Meeting Minutes

Last Meeting's Minutes
 
Board Minutes Archive